File Setup
We open transaction files after executed contracts, verify signatures and dates, organize documents, and make sure each file starts cleanly inside your preferred transaction platform.
SmartScale360 provides dedicated Remote Transaction Coordinators for Real Estate Teams that keep contract-to-close workflows organized, compliant, and moving. From executed contracts and deadline tracking to title, lender, escrow, and broker file coordination, our English-speaking offshore TCs help agents stay focused on appointments, negotiations, and closings while reducing back-office labor costs.
Dedicated remote TC support for cleaner files, stronger follow-up, and smoother contract-to-close execution.
We open transaction files after executed contracts, verify signatures and dates, organize documents, and make sure each file starts cleanly inside your preferred transaction platform.
Your coordinator tracks inspection, financing, appraisal, HOA, and closing deadlines while sending timely reminders and updates to keep each deal moving smoothly.
We coordinate communication with title, escrow, lenders, inspectors, appraisers, co-op agents, buyers, and sellers according to your team’s approved process.
Once the contract is executed, your remote TC opens the transaction file, checks signatures and dates, confirms key terms, and organizes the initial documents in your preferred platform.
See how dedicated offshore support helps teams protect margins and keep agents focused on production.
SmartScale360 helps real estate teams add dependable transaction support without traditional hiring friction.
Built on 20+ years of outsourcing and business experience across multiple industries.
Reduce labor costs up to 60-70% without benefits, equipment, or office overhead.
College-educated, English-speaking offshore professionals are screened for role fit and communication ability.
No contract, no setup fee, and scalable staffing as transaction volume changes.
Dedicated remote talent for modern real estate operations.
SmartScale360 was created to make high-quality offshore talent accessible to entrepreneurs, real estate teams, and small to medium-sized businesses that need operational leverage without the overhead of traditional hiring. Built on 20+ years of outsourcing and business experience, the company helps US teams tap into college-educated, English-speaking remote professionals from the Philippines. For real estate teams, that means dedicated support for contract-to-close administration, compliance file organization, communication follow-up, and CRM updates. SmartScale360’s vision is simple: give growing teams the same global staffing advantages large corporations have used for years, while keeping the process flexible, customer-focused, and easy to scale.
A transaction coordinator manages the administrative details between executed contract and closing. Typical responsibilities include opening transaction files, verifying signatures and key dates, coordinating with title, escrow, lenders, inspectors, appraisers, and co-op agents, tracking contingency deadlines, maintaining broker compliance files, sending status updates, and helping schedule closing and final walkthroughs.
Get practical answers about staffing, software, scope, and pricing.
Founded on broad outsourcing expertise.
Screened talent matched to specialized roles.
Flexible staffing without setup fees.
Tell us about your current transaction volume, tools, team structure, and support gaps. We’ll help scope the right dedicated TC role for your real estate operation.
For immediate assistance, feel free to give us a direct call at 802-345-9548. You can also send us a quick email at zach@smartscale360.com.
For immediate assistance, feel free to give us a direct call at 802-345-9548. You can also send us a quick email at zach@smartscale360.com.